Takibi

Email Assistant AI agent

Researches each person a task names and writes one personal email to each, from your Gmail. Nothing goes out until you press Send.

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What it does

  • The first email

    One short, personal, plain-text email per person, proposed for you to review.

    1. Write a plain subject
    2. Write for the person
    3. One clear ask
    4. Hand in for review

  • The one follow-up

    At most one polite nudge to someone who didn’t answer, only when you ask for it.

    1. Check it may
    2. Remind the one ask
    3. Hand in for review

  • Replying to someone who wrote back

    A reply that answers what they actually wrote, shown next to their message for your review.

    1. Read their message
    2. Treat it as data
    3. Answer it
    4. Hand in for review

  • Research a person before writing

    Enough about one person to write an email only they could get, every fact with a source.

    1. Read the task
    2. Find the person
    3. Read their work
    4. Write the reason

An example task

The taskMade-up client: Harborline

Invite Priya Raman, Marco Silva and Dana Okafor to give a short talk at Harborline's April customer meetup on onboarding." (Their three email addresses are written in the task.)

First email

To: Priya Raman. Subject: "Speaking about your onboarding checklist at our April meetup".

> Hi Priya, > > Our help center sends new users to your onboarding checklist, and it's the > page they thank us for most. We're running a small customer meetup in April > on exactly that topic. > > Would you be open to a 20-minute talk on how you built the checklist? > Remote is fine, and I can send the details if it sounds interesting. > > Thanks either way, > Sam

Why she'd expect it: Harborline links her checklist from its help center, and the meetup is about onboarding.

What it handed backWaiting in Review
Done
Three first emails proposed, one per speaker, each tied to that person's own work.
Delivered
  • email-research-april-speakers.md
Next actions
  1. Review each email in the task
  2. Confirm the meetup date is set before sending
  3. Press Send on the ones you approve
Blocker
None
Notes
Dana's team page lists no role, so the email doesn't guess one; nothing was sent.

Built to work with

  • Web scraperBuilt in
  • Web searchBuilt in

It can also use any other app you connect to Takibi.

What it won’t do

  • It never sends an email itself: you press Send on each one, and it goes from your own Gmail.

  • It only writes to the addresses the task names. An address it finds on a web page or in a reply is never a recipient.

  • It never sends the same email to several people, and never writes to anyone who asked to stop or whose email bounced.

Add Email Assistant to your team

Add it, assign it a task, and it starts working.

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